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Office Administrator/Assistant (m/f/d)

As Office Administrator/Assistant in the Stuttgart office, you will be in the heart of the European Operations, reporting to management and collaborating with the local team on a variety of tasks. You´ll also be in daily contact with our admin team in the US-based headquarters and other offices around the world. You´ll play an essential role in ensuring smooth operations both internally as well as externally with customers and suppliers.

Job Responsibilities

  • Office administration: Oversight of purchases for office including hardware. Answer incoming calls, assist corporate legal, accounting and HR on the coordination of projects and tasks.
  • Event planning and training: Collaborate with corporate marketing team for the annual European conference and global conferences. Assist with travel related to the conferences. Oversight of monthly client trainings, expos and other external events.
  • People support: Assist with onboarding and offboarding. Timekeeping, vacation tracking, and medical leaves.
  • Licensing administration: Coordinate with sales, legal and clients to issue software licenses.
  • Accounting support: Coordinate client and vendor invoices, payments and employee expenses with corporate accounting.

Knowledge, Skills, Abilities

  • Keeps information organized and accessible, works systematically/efficiently, manages time well.
  • Communicates well both verbally and in writing in German and English. Shares information and ideas with others, good listening skills.
  • Tackles problems and takes independent action, seeks out new responsibilities, acts on opportunities, generates new ideas, practices self-development.
  • Establishes project goals, milestones, and procedures, acquires project resources, coordinates and monitors projects, manages multiple projects.
  • Deals with others in a straightforward and honest manner, is accountable for actions, maintains confidentiality, supports company values, conveys good news and bad.

Additional qualifications & experience to support your application

  • Advanced MS Office: Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
  • Salesforce
  • WordPress
  • Additional languages a plus: French, Italian, Swedish

Salary and Benefits

  • GT offers competitive compensation and company benefits.
  • The primary work location will be our Stuttgart office. We’ve adopted a hybrid work policy asking employees to report to the office 2-3 days per work week.
  • As an organization, we value collaborating and learning from our peers in person, while providing the necessary flexibility for our employees to have a meaningful work-life balance.

Other Requirements and Notes:

  • ALL candidates must be eligible to work in Germany; no third parties please.

About Gamma Technologies, LLC

GT, a leading multi-physics CAE simulation software provider, develops a suite of integrated solutions that guides and accelerates the engineering transformation of today’s products in the transportation, power generation, and industrial equipment industries.

GT’s flagship product, GT-SUITE, an engineering simulation software is used by over 600 companies including all global automotive manufacturing companies GT-SUITE includes a complete library of physics-based modeling templates covering fluid flow, thermal systems, mechanics, electrics, magnetics, chemistry and controls. It supports the entire product development cycle from concept to validation. GT-SUITE applications include a wide variety of engineering systems such as conventional, electrified and fully electric vehicles and their powertrains, engines and catalysts, batteries, motors and power electronics, pumps and compressors, thermal management and HVAC, hydraulics and lubrication, multi-body mechanics and much more.

GT-SUITE software comes with exciting and easy to learn User Interfaces, ranging from 3D pre-processing to real-time monitoring. The entire software platform uses state-of-the-art backend technologies that leverage the growing popularity of high-performance centers and the cloud.

At GT, we are committed to using technology to make a global impact by helping the industry deliver products for a cleaner, sustainable environment! We pride ourselves on our company culture which encourages collaboration between all levels at the company, from entry level to upper management. Within a team, daily interactions and outside social events allow us to form bonds that result in higher productivity and job satisfaction.

This job listing is no longer active. To see the current list of available positions, please visit our Careers page.

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